Items like cell phones, nail polish, perfume, and hair spray are considered hazardous materials and require special shipping procedures.
Some of the most common hazardous materials are:
Aerosols, like hair spray
Cleaning agents and solvents
Cigarette lighter fluid
Compressed oxygen
Fuels
Lithium-ion batteries
Inks
Matches
Nail polish
Paint
Perfumes/colognes
Pre-owned or damaged electronics with lithium-ion batteries
Packaging requirements for sending hazardous materials
Whether you're shipping with UPS or USPS, sending hazardous materials requires you to follow certain regulations. Here's what you need to know:
Rigid outer packaging: According to rules from both carriers, hazardous items must be shipped in rigid outer packaging such as a sturdy, corrugated cardboard box capable of firmly and securely holding the primary receptacle.
Cushioning material: On top of using a cardboard box, you'll also need to pack your item with enough cushioning material, like bubble wrap, foam sheets, air pillows, and more.
No envelopes for hazardous shipments: DO NOT use envelopes or poly mailers when sending hazardous materials!
The exception: You can only use padded envelopes or poly bags as outer packaging for a hazmat shipment when it meets the following requirements:
You're shipping with USPS
You're sending lithium-ion batteries that are installed in the new or manufacturer-refurbished device they operate
The device is placed inside a secondary container (such as the manufacturer's box) that can withstand a 1.2-meter drop test
Shipping hazardous materials with USPS®
Before buying a USPS label for your hazardous material shipment, here are some things to keep in mind:
Reference the USPS Postal Explorer: When shipping a package with USPS that contains any hazardous, dangerous, or restricted items, it's your responsibility to comply with all the USPS rules around Hazardous Materials (Publication 52 in the USPS Postal Explorer).
Liability: You are liable for any failure to follow the rules or packaging instructions.
Service restrictions: For common, less-hazardous items like perfume or hand sanitizer, you're not allowed to use air-based services like Priority Mail and Priority Mail Express.
USPS Ground Advantage is your only option.
How to ship hazardous materials with USPS
To ship hazardous materials with USPS, here are the steps you need to follow:
Select the "Hazardous Materials" checkbox below the Extra Services menu when creating your label, as we've highlighted in this image:
Choose Ground Advantage as your service
Place a "limited quantity" sticker on the label side of your package. You can buy them here
Double-check that you've selected the "Hazardous Materials" checkbox
It's crucial that you select the "Hazardous Materials" checkbox when creating USPS labels for these shipments 😉
Why you need to select the checkbox: Selecting this checkbox sends information to USPS through your label barcode to ensure that your label is in compliance with transportation regulations.
Fees for noncompliance: If USPS determines that your label isn't in compliance, you will incur an additional fee of $0.25.
Rules for shipping electronic devices containing lithium-ion batteries
Brand-new electronics: Brand-new electronics or certified new/refurbished electronics with unopened manufacturer’s packaging that contain lithium-ion batteries can be shipped via any USPS service 👍
Do not select the Hazardous Materials checkbox: If you're sending brand-new electronics with unopened manufacturer's packaging, do not select the "Hazardous Materials" checkbox when creating your label.
Used or damaged electronics: On the other hand, if you’re shipping a used, damaged, or defective electronic device with a lithium-ion battery (such as a phone, tablet, laptop, camera, power tool, etc.), you’ll need to follow these guidelines:
Select the "Hazardous Materials" checkbox when creating your label.
You may only use the Ground Advantage shipping service, as electronics with used or damaged lithium-ion batteries cannot be transported via air.
If you’re shipping multiple items, separate the lithium-ion batteries or electronics containing lithium-ion batteries into a different package.
Label the package with: “Restricted Electronic Device – Surface Transportation Only.”
Be aware of destination restrictions: Shipments containing pre-owned or damaged electronic devices containing lithium-ion batteries cannot be sent to the following destinations:
International locations
U.S. Military Addresses
Certain parts of the United States where USPS doesn’t have ground transportation available
Prohibited items with USPS
There are some items you’re not able to ship with USPS at all, no matter what. Find out if USPS prohibits the shipment of your items.
Prohibited ZIP codes in Alaska
Some parts of Alaska are only serviced by air transportation, which means no ground transportation is available for sending hazardous materials.
Alaskan ZIP codes unable to send or receive hazardous materials: Since ground transportation isn't available, USPS doesn't allow customers to send hazardous shipments to or from the following Alaskan ZIP codes:
99545, 99546, 99547, 99548, 99549, 99550, 99551, 99552, 99553, 99554, 99555, 99557, 99558, 99559, 99561, 99563, 99564, 99565, 99569, 99571, 99574, 99575, 99576, 99578, 99579, 99580, 99581, 99583, 99585, 99589, 99590, 99591, 99602, 99604, 99606, 99607, 99608, 99609, 99612, 99613, 99614, 99615, 99619, 99620, 99621, 99622, 99624, 99625, 99626, 99627, 99628, 99630, 99632, 99633, 99634, 99636, 99637, 99638, 99640, 99641, 99643, 99644, 99647, 99648, 99649, 99650, 99651, 99653, 99655, 99656, 99657, 99658, 99659, 99660, 99661, 99662, 99663, 99665, 99666, 99667, 99668, 99670, 99671, 99675, 99677, 99678, 99679, 99680, 99681, 99682, 99684, 99685, 99689, 99690, 99691, 99692, 99695, 99697, 99720, 99721, 99722, 99723, 99724, 99726, 99727, 99730, 99732, 99733, 99734, 99736, 99738, 99739, 99740, 99741, 99742, 99745, 99746, 99747, 99748, 99749, 99750, 99751, 99752, 99753, 99754, 99756, 99757, 99758, 99759, 99761, 99762, 99763, 99765, 99766, 99767, 99768, 99769, 99770, 99771, 99772, 99773, 99774, 99777, 99778, 99781, 99782, 99783, 99784, 99785, 99786, 99788, 99789, 99790, 99791, 99801, 99802, 99803, 99811, 99812, 99820, 99821, 99824, 99825, 99826, 99827, 99829, 99830, 99832, 99833, 99835, 99836, 99840, 99841, 99850, 99901, 99903, 99918, 99919, 99921, 99922, 99923, 99925, 99926, 99927, 99928, 99929, 99950
Shipping hazardous materials with UPS®
Unfortunately, UPS doesn't allow for hazmat shipments on Pirate Ship. So, you'll need to use USPS Ground Advantage if you're shipping any items that contain hazardous materials.
However, there are two exceptions when you can use UPS to ship hazardous materials. They are:
Shipments containing dry ice; and
Unopened packages with lithium-ion batteries
Exception #1: packages containing dry ice
You can ship dry ice with UPS on Pirate Ship only within the U.S. in the following situations:
UPS® Ground: There are no limits to the amount of dry ice you include, but your package's total weight must be under 150 lbs
Air shipments (non-medical): If you're sending dry ice via UPS air services for a non-medical reason, you can only include up to 5.5 lbs of dry ice. You must also mark the outside of your box with the following info:
The words “Dry Ice” or “Carbon Dioxide, Solid”
The weight of the dry ice
The item being cooled (ex. Seaweed, Ice Cream, Food)
Air shipments (medical): Medical packages sent with UPS air services can also only contain up to 5.5 lbs of dry ice. In this case, you need to mark the outside of your package with the following info:
The words “Dry Ice” or “Carbon Dioxide, Solid”
A medical statement (for example, “For medical purposes” or “For diagnostic purposes”)
The net weight of the dry ice
Pro Pirate Tip: When shipping dry ice with UPS, do NOT select the Hazardous Materials checkbox. Selecting the "Hazardous Materials" checkbox disables all UPS services for your shipment and limits you to USPS Ground Advantage.
You cannot send dry ice internationally with UPS: Lastly, you cannot send dry ice with UPS to any international destinations outside of the U.S. If you attempt to purchase an international label on Pirate Ship for a shipment containing hazardous materials, you will receive an error message.
Exception #2: unopened packages with lithium-ion batteries
You can use UPS to send brand-new, unopened packaging containing lithium-ion batteries, even though lithium-ion batteries are considered hazmat.
Using UPS to ship lithium-ion batteries: You can ship lithium-ion batteries contained in the device they power (such as cell phones) with any UPS service without prior permission from UPS, as long as:
a) the package contains no more than 4 cells or 2 batteries
b) the consignment contains no more than two packages of lithium-ion batteries contained in equipment
c) the item that the lithium-ion batteries power is new and unopened
UPS shipments that meet these requirements: If your UPS shipment meets these requirements, do not select the "Hazardous Materials" checkbox when creating your label, and choose the service you wish to use after clicking the Get Rates button.
UPS shipments that don't meet these requirements: If your shipment does not meet the above requirements, select the "Hazardous Materials" checkbox and choose USPS Ground Advantage service.
For more information, see this UPS resource on packing and shipping batteries.
Hazardous materials cannot be sent internationally on Pirate Ship
You can't create any labels for international shipments containing hazardous materials on Pirate Ship.